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2015 Application & Registration

PLEASE READ:     SORRY!  Registration is now Closed

The Tijuana Ministry trip is July 11-18, 2015. We have a new and separate Application and Registration process for this year.  Note the important dates and instructions below.

  1. February 7, 2015 Applications Open: We begin accepting applications.
  2. March 8, 2015 Application Deadline: Applications must be received by this date.
  3. March 22, 2015 Acceptance Deadline: We have a capacity to accept 80 people on the trip. We will notify you on or before March 22, whether or not you have been accepted on the trip. Applications will be accepted based on previous trip experience, skills and leadership potential.
  4. May 17, 2015 Payment & Registration Completion Deadline: You need to have all your travel requirements fully completed by this date (e.g. fingerprints, passport, medical forms, etc.) and have paid your travel fees. All those requirements are listed below. If you do not complete all your requirements, we will release your spot to someone else.

APPLICATION

You should fill out the application form by the Application Deadline of March 8, 2015. Click on the link below, using Chrome, FireFox or Safari browsers. Do not use Internet Explorer as it has experienced problems. Please read through all the field help text carefully and fill in all required fields. Once done, click Submit at the bottom of the form. Most fields are required, as indicated by the asterisk on the form. Once it was submitted successfully, you MUST receive a dialog box like the one shown below.

If you do NOT receive that dialog box, then the submission was not successful. Go back and look for required fields. Please email tjmissions@gmail.com if you have any trouble submitting the form.

SORRY!  Registration is now Closed


REGISTRATION REQUIREMENTS (Only After You Have Been Accepted):

Only after you have been accepted, the payment, along with all your paperwork and other requirements, must be completed by the May 17 Registration Completion Deadline. The remainder of this page lists all those requirements for travelers to participate.  Please read through the entire page and complete all the required forms, applications, fingerprinting, online training, etc. You must resubmit all the required paperwork, even if you have gone on the trip in previous years.  Please also be sure to read the final section titled "What's Next?

Where do I submit the paperwork once completed?

The entire packet of completed paperwork should be submitted in full.  You may email scanned documents or email or hand carry to the following locations, either in person or via postal mail, as follows:

  • Parishioners of Resurrection Parish:  Church of the Resurrection, Attn: Tijuana Ministry, 725 Cascade Drive, Sunnyvale, CA, 94087-3157 or emailed to tjministry@resparish.org
  • Parishioners of St Simon Parish: St Simon Parish, Attn: Joan Mibach, 1860 Grant Road, Los Altos, CA 9402, jmibach@stsimon.org.
  • Parishioners of St Julie's, any other parish, and those NOT affiliated with any parish: St Julie Billiart, Attn. Monica Rising, 366 Saint Julie Drive, San Jose, CA 95119, tjmissions@gmail.com.
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1.

Pay Travel Fee

 

Your spot is *not* secure until you have paid your travel fee. The total price per traveler is $350. The payment will be due by the May 17 deadline.

Please wait to be sure you have been accepted before you pay. To pay the fees, you can make a check payable to "St Julie Billiart Parish" and mail to "820 Glenside Drive, San Jose, CA 95123".  Please write "Tijuana Ministry Travel Fee: <name(s) of traveler> " in the memo line. Or you can pay online. But please note that you need to fill out all the required information. If paying for multiple traveles online, use the Add button under the green Partcipant Information section to add all travelers for whom you wish to pay.  Click Here to Pay Online 

2.Obtain Valid US Passport

In order to re-enter the US at the completion of the trip, you need either a valid (1) US passport, (2) US passport card, (3) permanent resident green card, or (4) passport from your country of citizenship, potentially with a US Visa (you need to check this). If you require a US passport or passport card, please apply immediately as it can take up to 2 months for processing.  You will need to submit 2 clear and recognizable photocopies of your main passport page.

3.Requirements for the Protection of Children and Vulnerable Adults

The Office for the Protection of Children and Vulnerable Adults (OPCVA) of the Diocese of San Jose is committed to fostering healthy relationships by means of educating, training, and screening all adults who have access to children, youth and vulnerable adults within the Diocese of San Jose for the purpose of preventing harm.  All Parish ministries are required to comply with the policies of the Diocese and assure that, when required, volunteers have been properly screened and trained. Volunteers of the Tijuana Ministry will not be allowed to participate in the trip unless the below requirements are met.  The requirements depend on your age (whether you will be under or over 18 years of age, as of July 1, 2015). Please see the appropriate section below. Please Note: It takes up to two weeks to process the information and it is strongly urged that you complete the process 30 days in advance of our travel date.

 

YOUTH (under 18)
If you are and will be under 18 years old as of July 1, 2015

Safe Environment Training

Volunteers under 18 (as of July 1, 2015) must complete a live, in-person version of “Shield the Vulnerable” safe environment training course (not online). This is valid for three years from the completion of the course or until the youth has turned 18 years of age.  This course is oftentimes offered throughout the year at various Catholic schools in the Diocese and it is called "Teen Leadership”, “Shield the Vulnerable” or VIRTUS.  Alternatively, you can attend a live training course organized by the Diocese at various locations. Please see this page for more information and the calendar of upcoming dates: http://www.dsj.org/ministries/protecting-gods-children/.

Instructions below:

  1. Attend a live course or find a copy of previous Certificate of Completion of live training course that is still valid. You must find the certificate yourself or ask your school to provide it
  2. Submit a copy of the Certificate of Completion along with your other paperwork

Adults (over 18)
If you currently are or will be 18 years old as of July 1, 2015

Safe Environment Training

Volunteers 18 and over (as of July 1, 2015) must complete “Shield the Vulnerable” safe environment online training, which is valid for three years from the completion of the course.  In rare cases, if you prefer the live training instead of online training, you must make your own arrangements to do so. Please contact Katy Meister, Safe Environment Coordinator, at kmeister@dsj.org or Linda Tully at ltully@dsj.org or (408) 983-0144.

Instructions below:

  1. Log into www.shieldthevulnerable.org
  2. Register your username / password
  3. Complete the course (you can pause/resume
  4. Print the certificate
  5. Submit a copy of the certificate along with your other paperwork

Fingerprinting Instructions:

Volunteers 18 and over (as of July 1, 2015) must be fingerprinted once in the Diocese of San Jose, at a location approved by the Diocese of San Jose, per the instructions below. Please read through all the information in this section.  If you have had fingerprinting completed at any parish or school within the Diocese of San Jose after 2008, you will not need to repeat the fingerprinting. But we will need to verify the results. Have your parish or diocesan school send us confirmation to office@stjulies.org and attention Monica Rising. We cannot accept fingerprints that were done for any another other organization such as Boy/Girl Scouts, Public School, or for your job. The fingerprinting itself only takes about 5 minutes to complete. However, fingerprinting locations and procedures depending which parish you are a part of, if any. Please check the 4 options below.

  1. St Simon Parish: If you are part of this parish, contact your parish office administrator, 650-967-8311, who can work with you to book an appointment with the local Sheriff’s department in your area, or will direct you to the Verify Group location for the fingerprinting.  They will need your city of birth and driver’s license number.  There is a $20 fee that is paid directly to the Sheriff’s Department.  You will be given a form to take with you for the appointment or you can print the Fingerprint Form- 207 St. Simon Parish, complete it and take it with you when you go to office.
  2. Resurrection Parish – if you are part of this parish, go for fingerprinting to the Verify Group Inc.. It is located at 262 E Hamilton Ave, Ste A, Campbell, CA 95008. Phone (408) 761-2156. They are open 9 am - 5 pm M-F for appointments. Walk-ins are received from 1-4pm Tues-Friday. You must have a valid government issued ID. Print the Fingerprint Form- 246 Resurrection 2015 complete it and take it with you when you go to the office. There is a $20 fee.  After you have been fingerprinted, contact Tania Wong, the faith formation administrator at Resurrection (twong@resparish.org or (408) 245-5554 x27), and she will confirm the fingerprint information makes it to the diocese.  
  3. St Julie Parish: If you are part of this parish OR if you are not part of any parish, then follow these instructions. Go for fingerprinting to the Verify Group Inc. It is located at 262 E Hamilton Ave, Ste A, Campbell, CA 95008. Phone (408) 761-2156. They are open 9 am-5 pm M-F for appointments. Walk-ins are received from 1-4pm Tues-Friday. You must have a government issued ID. Print the Live Scan form Fingerprint Form- 225 St Julie Parish, complete it and take with you when you go. Or get a form when you get there.  You will pay $20. When you have the prints done, please have them note that the fingerprints are for the Tijuana Ministry.  It will get diverted to us easier.
  4. Other Parish: If you are part of any other parish in the Diocese of San Jose other than St Julie, Resurrection or St Simon, go to your parish office and ask what their procedure is for fingerprinting.  Follow it and have them send a confirmation that you have been cleared in the fingerprinting process to office@stjulies.org and attention Monica Rising.
4.
Medical Form &
Medical Insurance Card
Please do the following:
  1. Complete the required Medical Information Form:  Medical Information Form
  2. Provide 2 clear photocopies of your Medical Insurance Card (front and back-side)

Please note that no special vaccines or immunizations are required. Tetnus shots, Hepatitas A and measles shots are recommended but not required. Please check with your doctor for special concerns.

5.Adult Release Form

Complete the required 2015 Adult Release Form required by the Diocese:  2015 Adult Release Form

6.Youth Only

Because the Tijuana Ministry is an immersion experience to a foreign country we set the minimum age for traveling to be those who are entering high school, typically 13 or 14. Travelers under the age of 18 will be required to travel with a parent or a designate adult, 25 years of age or older, to act as guardian during the trip to Tijuana.  Our experience is that the daily routine and program logistics combined with the need for constant safety awareness may be too rigorous for middle school or younger aged travelers, and we discourage participation until high school. However, to accommodate a family participating in the ministry, a child of middle school age may be considered to travel on a case by case basis, and must travel with a parent.

All youth travelers must participate in our pre-trip  safety trainings and travel orientation programs. If during these required sessions, program leaders become concerned about the maturity and safety awareness of a youth traveler, regardless of age, we reserve the right to delay participation in the Tijuana Ministry to future years.

Parents: Complete the required Youth Release Form required by the Diocese of San Jose: 2015 Youth Release Form. Travelers under the age of 18 will be required to travel with a parent or a designate adult, 25 years of age or older, to act as guardian during the trip to Tijuana.   See this form as an example of permission to act as guardian of minor: 2015 TJ Permission for Unaccompanied Youth.

Youth: Complete the required Youth Code of Conduct Form required by the Diocese of San Jose:2015 Youth Code of Conduct Form

Youth & Parents: Complete the required Tijuana Ministry Youth Contract: 2015 Tijuana Ministry Youth Contract and Disciple Policy

 
Note: There will be some special meetings for Youth:

(1) TJ Youth Orientation. You MUST attend EITHER of these two meetings, at whichever date and location is more convenient for you:
 
Thu Apr 16 7:00pm – 8:30pm
 
TJ Youth Orientation (St Julie's) - St. Julie's Parish (Sullivan Center Rm G), 366 Saint Julie Drive, San Jose, CA 95119
 
Mon Apr 20 7:00pm – 8:30pm
 
TJ Youth Orientation (St Simon) - St Simon Parish (Simon Room), 1860 Grant Road, Los Altos, CA 94024
 
If you missed the TJ Youth Orientation, please read through Tijuana Ministry - Youth Policies.pdf  and send a note to tjmissions that you have done so.
 
(2) TJ Youth Solidarity Night; all youth 21 and under. You are strongly encouraged to attend this evening as part of the immersion opportunity of the program and to meet other traveling youth.
 
Fri Jun 12 7:00pm – 9:00pm
 
TJ Youth Solidarity Night - St. Julie;s Parish (Sullivan Center Rm G), 366 Saint Julie Drive, San Jose, CA 95119
 
Please see the calendar for all other Tijuana dates.
7.Drivers Only

Read the Driver Information Page

You will need to submit:

  1. copy of your driver's license (you must be 25+ if you plan to drive someone other than your own family)
  2. copy of vehicle registration
  3. copy of US auto insurance
  4. copy of Mexican insurance, if you purchased it on your own. Otherwise, you will fill out the BajaBound Mexican insurance form and we will purchase Mexican insurance on your behalf: Mexico Insurance Form - BajaBound

WHAT'S NEXT?

1.Orientation Sessions & Safety DaysAside from the above, you also need to attend several traveler orientation and safety training sessions prior to traveling. Emails and calendar invitations have been sent out for this. Please see the calendar.
2.FundraisingThe $350 travel fees cover personal expenses for each of the travelers (transportation, food, accomodations and security).  It costs an average of $500 more per person to buy the building and program supplies.

Therefore, in addition to this travel fee, we highly encourage participants to assist/ participate in group fundraisers such as the annual Resurrection Bake Sale (May 2-3) and the Tijuana Garage Sale (held May 16-17, 2015 at St Julie's Parish, as well as to raise personal funds from sources such as family, friends and co-workers outside the parish community. 

You can find sample fundraising letters here. Don't forget to check if your company matches donations to maximize on your gift.