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2017 Registration Docs

Please Note: You should follow these steps Only After You Have Been Accepted!!!

Only after you have been accepted, the payment, along with all your paperwork and other requirements, must be completed by 05/15/2017, the Registration Completion Deadline. The remainder of this page lists all those requirements for travelers to participate.  Please read through the entire page and complete all the required forms, applications, fingerprinting, online training, etc. You must resubmit all the required paperwork, even if you have gone on the trip in previous years.  Please also be sure to read the final section titled "What's Next?

Where do I submit the paperwork once completed?

The entire packet of completed paperwork should be submitted in full.  You may email scanned documents or email or hand carry to the following locations, either in person or via postal mail, as follows:

  • Parishioners of Resurrection Parish:  Church of the Resurrection, Attn: Tijuana Ministry, 725 Cascade Drive, Sunnyvale, CA, 94087-3157 or emailed to tjministry@resparish.org
  • Parishioners of St Simon Parish: St Simon Parish, Attn: Joan Mibach, 1860 Grant Road, Los Altos, CA 9402, jmibach@stsimon.org.
  • Parishoners of Holy Family: ATTN: Mimi Bini, Holy Family Parish 4848 Pearl Avenue, San Jose, CA 95136 mbini@sbcglobal.net
  • Parishioners of St Julie's, or any other parish, and those NOT affiliated with any parish: . Monica Rising, 5922 Dunn Ave, San Jose, CA 95123, tjmissions@gmail.com.
# Item Detail

1.

Pay Travel Fee

 

There are two portions to the cost of the trip.:

  1. The travel fee pays for housing, security, food and traveler supplies in Tijuana, travel and car insurance, gas for drivers. (not tax deductible) $400
  2. The donation is to pay for the supplies we need to run programs and build homes. (tax deductible) $500

Your spot is *not* secure until you have paid your travel fee. The total price per traveler is $400 plus $500 or $900. The payment will be due by the May 15 deadline.

Please wait to be sure you have been accepted before you pay. To pay the fees, you can make a check payable to "BASICS" and mail to "1813 Park Ave., San Jose, CA 95126".  Please write "Tijuana Ministry Travel Fee: <name(s) of traveler> " in the memo line. Or you can pay online.

If paying for multiple travelers online, choose the # of travelers below and be sure to enter the names of all travelers, exactly as it appears on their passport.

(Required) Travel Fee:


Tijuana Ministry Participant(s) Fee
Name of Participant(s)

(Optional) Convenience Fee:
Paypal/Credit Card Convenience Fee* (Optional-Thank You)

(Optional) Additional T-Shirts:

Also, please note that you will receive one T-shirt free of charge as part of the program.

If you wish to purchase additional T-shirts, please choose the size below. This will be added to your PayPal cart..


Additional Participant Shirts

 
The $400 travel fees cover personal expenses for each of the travelers (transportation, food, accommodations and security).  It costs an average of $500 more per person to buy the building and program supplies.
 
Therefore, in addition to this travel fee, we need participants to assist/ participate in group fundraisers such as the annual Resurrection Bake Sale.   As well we need you to raise personal funds from sources such as family, friends and co-workers outside the parish community. We also have a fundraising website to help you at www.crowdrise.com/gobasics. Go and set up your fundraising account.  See How_To_Set_Up_Crowdrise_Acct. Church of the Resurrection and St Simon have a goal of $10,000 in their fundraisers.  Cristo REy High School will have a Garage Sale on April 1-2. We never want funds to be a reason a person can’t go and ask all to help meet our budget so we can help others who can’t. 
 
Of course, you can just donate the $500 per person directly.  Although fees are not tax deductible, this additional portion is a donation and is deductible for you or for someone who donates for you and the program. Please use the PayPal link below to do this. Or mail a check to BASICS, 1813 Park Ave. San Jose, CA 95126.
 

Fulfill Fundraising Goal per Participant

Participant(s) Name(s)

 
You can find sample fundraising letters here. Change it to fit the dates and your information.  Don't forget to check if your company matches donations to maximize on your gift.

2. Obtain Valid US Passport

In order to re-enter the US at the completion of the trip, you need either a valid (1) US passport, (2) US passport card, (3) permanent resident green card, or (4) passport from your country of citizenship, potentially with a US Visa (you need to check this). If you require a US passport or passport card, or it expires within 6 months of our trip, PLEASE APPLY IMMEDIATELY as it can take up to 2 months for processing.  You will need to submit 2 clear and recognizable photocopies of your main passport page.


3. Requirements for the Protection of Children and Vulnerable Adults

The Office for the Protection of Children and Vulnerable Adults (OPCVA) of the Diocese of San Jose is committed to fostering healthy relationships by means of educating, training, and screening all adults who have access to children, youth and vulnerable adults within the Diocese of San Jose for the purpose of preventing harm.  All Parish ministries are required to comply with the policies of the Diocese and assure that, when required, volunteers have been properly screened and trained. Volunteers of the Tijuana Ministry will not be allowed to participate in the trip unless the below requirements are met.  The requirements depend on your age (whether you will be under or over 18 years of age, at anytime during your trip. Please see the appropriate section below. Please Note: It takes up to two weeks to process the information and it is strongly urged that you complete the process 30 days in advance of our travel date.

 

YOUTH (under 18)
If you are and will be under 18 years old as of the day you leave for Tijuana.

DIOCESE OF SAN JOSE LEADERSHIP TRAINING

Volunteers under 18 at the start of the trip must complete a live, in-person version of “Shield the Vulnerable” safe environment training course (not online). This is valid for three years from the completion of the course or until the youth has turned 18 years of age.  This course is often times offered throughout the year at various Catholic schools in the Diocese and it is called "Teen Leadership”, “Shield the Vulnerable” or VIRTUS.  

If you are in Public School, you can attend a live training course organized by the Diocese at various locations. Please see this page for more information and the calendar of upcoming dates: http://www.dsj.org/ministries/protecting-god-children.  St Simon Parish will be holding a class at 7 pm on  Monday, June 5 you can also attend. 

Instructions below:

  1. Attend a live course or find a copy of previous Certificate of Completion of live training course that is still valid. You must find the certificate yourself or ask your school to provide it.  If you have gone with BASICS Tijuana Ministry before we should still have a copy or record.  However, always make a copy, if possible, for your own records
  2. Submit a copy of the Certificate of Completion along with your other paperwork.

Adults (over 18)
If you currently are or will be 18 years old before the start of your trip.

Safe Environment Training

Volunteers 18 and over (before the trip) must complete “Shield the Vulnerable” safe environment online training, which is valid for three years from the completion of the course.  In rare cases, if you prefer the live training instead of online training, you must make your own arrangements to do so. Please contact Ricky Ferrer, Safe Environment Coordinator,  at rferrer@DSJ.org or (408) 983-0248.

Instructions belo

  1. Log into www.shieldthevulnerable.org
  2. Register your username / password
  3. Complete the course Protect Children 1 and 2. (you can pause/resume )
  4. Print the certificate
  5. Submit a copy of the certificate along with your other paperwork

 

Fingerprinting Instructions: YOU ONLY NEED TO DO THIS ONCE!

Volunteers 18 and over (before the end of the trip) must be fingerprinted once in the Diocese of San Jose, at a location approved by the Diocese of San Jose, per the instructions below. Please read through all the information in this section.  If you have had fingerprinting completed at any parish or school within the Diocese of San Jose after 2008, you will not need to repeat the fingerprinting. But we will need to verify the results. Let us know which parish you were printed for. We cannot accept fingerprints that were done for any another other organization such as Boy/Girl Scouts, Public School, or for your job. The fingerprinting itself only takes about 5 minutes to complete. However, fingerprinting locations and procedures depending which parish you are a part of, if any. Please check the 4 options below.

  1. St Simon Parish: If you are part of this parish, contact your parish office administrator, 650-967-8311, who can work with you to book an appointment with the local Sheriff’s department in your area, or will direct you to the Verify Group location for the fingerprinting.  They will need your city of birth and driver’s license number.  There is a $20 fee that is paid directly to the Sheriff’s Department.  You will be given a form to take with you for the appointment or you can print the Fingerprint Form- 207 St. Simon Parish, complete it and take it with you when you go to office.
  2. Resurrection Parish – if you are part of this parish, go for fingerprinting to the Verify Group Inc.. It is located at 262 E Hamilton Ave, Ste A, Campbell, CA 95008. Phone (408) 761-2156. They are open 9 am - 5 pm M-F for appointments. Walk-ins are received from 1-4pm Tues-Friday. You must have a valid government issued ID. Print the Fingerprint Form- 246 Resurrection 2015 complete it and take it with you when you go to the office. There is a $20 fee.  After you have been fingerprinted, contact Tania Wong, the faith formation administrator at Resurrection (twong@resparish.org or (408) 245-5554 x27), and she will confirm the fingerprint information makes it to the diocese.  
  3. Holy Family Parish.  Contact the office to follow their procedure.
  4. St Julie Parish: If you are a registered memeber of this parish, then follow these instructions. Go to the parish offfice and get a signed Verify form.  Go for fingerprinting to the Verify Group Inc. It is located at 262 E Hamilton Ave, Ste A, Campbell, CA 95008. Phone (408) 761-2156. They are open 9 am-5 pm M-F for appointments. Walk-ins are received anytime. You must have a government issued ID.  You will pay $20. When you have the prints done, please have them note that the fingerprints are for the Tijuana Ministry.  It will get diverted to us easier.
  5. Other Parish: If you are part of any other parish in the Diocese of San Jose other than St Julie, Resurrection or St Simon or Holy Family, go to your parish office and ask what their procedure is for fingerprinting.  Follow their procedures and email Monica at tjmission@gmail.com when you have had them done and with which parish.
  6.  If you are not part of a parish, go to Verify group and tell them you are from the Tijuana Ministry and have the results sent to St Simon parish.  You will pay $20.
4.
Medical Form &
Medical Insurance Card
Please do the following:
  1. Complete the required Medical Information Form: PDF iconMedical Information Form.pdf
  2. Provide 2 clear photocopies of your Medical Insurance Card (front and back-side)

Please note that no special vaccines or immunizations are required. Tetnus shots, Hepatitas A and measles shots are recommended but not required. Please check with your doctor for special concerns.

5. Adult Release Forms

Download and complete the required Release Form from BASICS, the administration organization:    2017BASICS Waiver of Liability Form

Download and complete the required form from Diocese of San Jose Adult Medical Release Form.   File2017 DSJ Adult Release Form.docx

6. Youth Only

Because the Tijuana Ministry is an immersion experience to a foreign country we set the minimum age for traveling to be those who are entering high school, typically 13 or 14. Travelers under the age of 18 will be required to travel with a parent or a designate adult, 25 years of age or older, to act as guardian during the trip to Tijuana.  Our experience is that the daily routine and program logistics combined with the need for constant safety awareness may be too rigorous for middle school or younger aged travelers, and we discourage participation until high school. However, to accommodate a family participating in the ministry, a child of middle school age may be considered to travel on a case by case basis, and must travel with a parent.

All youth travelers must participate in our pre-trip  safety trainings and travel orientation programs. If during these required sessions, program leaders become concerned about the maturity and safety awareness of a youth traveler, regardless of age, we reserve the right to delay participation in the Tijuana Ministry to future years.

Download and complete the required form from Diocese of San Jose Youth Permission Form.  File2017 DSJ Youth Release Form.docx

Parents:. Travelers under the age of 18 will be required to travel with a parent or a designate adult, 25 years of age or older, to act as guardian during the trip to Tijuana.   See this form as an example of permission to act as guardian of minor:  TJ Permission for Unaccompanied Youth.

Youth & Parents: Complete the required Tijuana Ministry Youth Contract: Tijuana Ministry Youth Contract and Discipline Policy

7. Drivers Only

Read the Driver Information Page

You will need to submit:

  1. copy of your driver's license (you must be 25+ if you plan to drive someone other than your own family)
  2. copy of vehicle registration
  3. copy of US auto insurance
  4. copy of Mexican insurance, if you purchased it on your own. Otherwise, you will fill out the BajaBound Mexican insurance form and we will purchase Mexican insurance on your behalf: Mexico Insurance Form - BajaBound

WHAT'S NEXT?

1. Orientation Sessions & Safety Days Aside from the above, you also need to attend the traveler orientation and safety training sessions prior to traveling. Youth must also attend the Teen Orientation Class.   Emails and calendar invitations have been sent out for this. Please see the calendar.
2.